Apple Mail can be rather confusing.
It’s full of features but not as intuitive as you’d like it to be. If you’ve been struggling with Apple Mail, you may have thought that the only solution is to spend hours learning how to use it – which isn’t a wrong approach.
But in this post, we will show you FIVE tips that will help you use Apple Mail like a pro.
Tip 1: Unread Filter Messages
If you’re like most people, you probably have a lot of emails in your inbox that you haven’t read yet. To avoid having to scroll through hundreds of unread messages, filter out the ones that aren’t important. Click on the Mail icon and select “Filter unread messages” from the dropdown menu. This will allow you to see only those messages that need your attention.
In case you don’t want to use the Apple Mac for sending & receiving emails, then you probably are considering uninstalling it. However, it is not easy, as it is not unlike any other third-party App on your Mac system. Fortunately, you can use this helpful guide: https://setapp.com/how-to/delete-mail-app providing a simple-to-implement, step-by-step resource to delete the Apple mail App.
Tip 2: Set up a Smart Mailbox to Categorize Your Messages
With Apple Mail, you can create folders for all your messages. These folders are called “smart mailboxes,” which are very useful for organizing your messages.
For example, you may want to organize your email by subject matter or date. If so, create a smart mailbox for each category that you want to use. For example, if you want to keep emails from specific people together in one folder, create a smart mailbox for that person’s email address.
Tip 3: Setup Frequency of Inbox Updates
Inbox updates are one of the most critical aspects of using Apple Mail as your default email client. They’re also easy to overlook, but they can significantly impact how you use your email.
Apple Mail will default check for new messages in your inbox every 15 minutes. That’s not enough time for today’s busy emails, so we recommend setting up a more frequent update schedule. Here are some options:
- Once an hour for less active accounts. If you rarely get new messages, set up hourly updates to ensure that your account never misses an important message from a boss or client.
- Every half hour for busy accounts. Use this option if you need to be notified quickly about essential emails from clients or colleagues.
- Every five minutes, active accounts receive many messages, such as executives or salespeople with many clients who need immediate attention.
Tip 4: Block Spammers
The “block spam” feature in Apple Mail allows you to block emails from specific senders or email addresses that seem like they could be spam. For example, if someone sends you an email from a company that doesn’t have any legitimate business with your organization, add them to your blacklist so that no more emails from them will ever reach your inbox.
You can also block senders who regularly send out bulk emails or those who have been sending out tons of data without any attachments. Block spam is a great way to keep yourself informed about what’s happening in your inbox without manually filtering through every single message.
Tip 5: Enable/Disable Image Preview in Apple Mail
If you’ve been using Apple Mail for a while, you’ve probably noticed that it can be slow to load. Many of us have found that the system is painfully slow and unresponsive. This is because of how Apple Mail handles images. This can be especially painful if you’re on a MacBook Pro, as the processor isn’t up to dealing with all those images.
Fortunately, there is an easy way around this problem, and it’s something that all Mac users should take advantage of. Whenever you receive a new email message in Apple Mail, simply click on the image preview button or press Command+I on your keyboard and select “Disable Image Preview” from the dropdown menu. This will remove all images from within the email message and make it much faster to open and load while still providing users with a preview of what they’ll see when they click on each email message.
Let’s Wrap up
We hope you’ve found our list of 5 tips for using Apple Mail like an expert help and that you have a newfound confidence in navigating your inbox. If you have any other tricks of the trade, let us know in the comments—we’d love to hear from you.